In-House vs Managed IT Cost Calculator (₹)

YOUR FIGURES

Your numbers

Rough figures are fine. Every working figure is shown, and you can change it.

Your organisation

People who use a computer at work Sites or offices Hours someone must be available

In-house IT

What you pay, or would pay, your own IT people.

IT people on your payroll Monthly CTC each (₹)

That CTC already includes employer PF and gratuity (most offer letters do)

A managed quote, if you have one

Leave it blank to see the in-house figure on its own.

Monthly fee quoted, before GST (₹)

Our working figures, which you can change

Leave and holidays, days a year Working hours a week, each Staff turnover, % a year Recruiter fee, % of annual CTC Days a post stays empty or in handover Tools per device a month (₹) Training per person a year (₹) Health insurance per person a year (₹) Laptop, phone and desk per person a year (₹)

Typical figures for an IT role in India, not law. Tools means remote management, patching, antivirus, backup and a ticket system, which a managed provider usually brings with it.

IT cost comparison

1 Summary

Where the money goes

2 The comparison

3 What this does not count

The time managers spend on IT problems, and the work lost while systems are down
Projects (a new office, a migration, a security review), which need skills one person rarely has
What a managed quote leaves out: read its hours, sites, response and resolution times, and extras
Salary rises, and the cost of the months a new person spends learning your systems

Statutory rates are the EPF and Gratuity Acts’; everything else is a working figure you can change above. Guidance, not financial advice; see the terms.

QUESTIONS

Asked often

The questions people search for before they run the check.

How much does an in-house IT person cost in India?

More than the salary. On top of CTC come training, insurance, a laptop and desk, the tools they need, and the cost of replacing them when they leave. For one IT admin on ₹45,000 a month looking after 50 users, the calculator's defaults come to about ₹7.3 lakh a year.

Is it cheaper to outsource IT support?

Often, for organisations too small to keep two or more IT people busy, because one person cannot cover leave, holidays and the hours outside their shift. With a team of two or three, in-house can be the better answer, and the calculator says so when it is.

How is gratuity calculated?

Under the Payment of Gratuity Act, 15 days' wages for each year of service, on a 26-day month: 15/26 of a month's basic pay a year, which is about 4.81% of annual basic.

What employer PF contribution should I budget for?

12% of PF wages as the employer's contribution, plus about 1% for EDLI and administration. Mandatory PF wages are capped at ₹15,000 a month, and many employers contribute on that ceiling.

Do managed IT fees attract GST?

Yes, 18%. A GST-registered business can usually claim it back as input tax credit, which salaries do not offer, so compare quotes before GST.

Is my data stored when I use the calculator?

No. Everything is worked out in your browser and nothing you type is sent to us. If you ask for the report, we keep your details and a one-line summary of the result.

Hire an IT person, or outsource it?