Home › Free tools › AI usage policy generator
Answer a few questions and get a draft AI usage policy for your staff: which tools are allowed, what must never be pasted in, checking what AI writes, meeting note-takers, code and copyright, deepfakes and what to do after a slip. Plain English, ready to adapt.
Answer for how things are now, not how they should be: the honest answers are what show the gaps.
AI usage policy1 Summary
2 The draft policy
3 What this could not check
A draft from your answers, based on the Digital Personal Data Protection Act, 2023 and Rules, 2025, and common practice. Have employment and regulatory wording checked before you issue it. Guidance, not legal advice; see the terms.
The questions people search for before they run the check.
Which tools are approved, what information must never be entered, that people check what AI produces, how accounts are secured, rules for meeting note-takers, code and copyright, security risks such as prompt injection and deepfakes, what to do after a mistake, training, an owner, and an acknowledgement. This generator drafts each of those.
Only with information that is already public, if at all. Free and personal versions may store what is entered and use it for training, and the company has no contract or control. Business versions with training turned off and company sign-in are the safer default.
Yes, when personal data is entered. The organisation stays responsible for it, and a provider processing it on the organisation's behalf is a Data Processor that may do so only under a valid contract (section 8 of the DPDP Act, 2023).
No. It is a draft built from your answers and common practice, to adapt to your organisation. Have the employment and regulatory wording checked before you issue it.
No. The policy is built in your browser, and the names you type appear only on the page and in the PDF. If you ask for the PDF, we keep your details and a one-line summary.
Banning AI sends it to personal phones. Approved tools with company sign-in, a clear line on what never goes in, and a team that knows to check the output gets the benefit without the leak.